The Conscious Self Limited – T&Cs.
Event Terms and Conditions (Participation, Risk and Liability)
Last updated: 10 November 2025
Company: The Conscious Self Limited (“we,” “us,” “our”)
Applies to: All events and services including wild sauna sessions, workshops, retreats, breathwork, cold-water or ice baths, yoga and movement, nature-based activities, family days, children’s programmes, and any related offerings (“Event(s)”).
1) Acceptance of these Terms
By booking, attending, or participating in any Event, you confirm that you have read, understood, and agree to these Terms and Conditions. If booking on behalf of others (including children or young people), you confirm you have authority to accept these Terms for each participant and that each participant meets the eligibility requirements below.
2) Eligibility and Health
- Events may involve heat exposure, cold exposure, breathwork, physical movement, outdoor terrain, group activities, and nature-based practices.
- You must be at least 18 years old, or accompanied by a parent/legal guardian who accepts these Terms on your behalf.
- Participation is not suitable for some medical conditions, including but not limited to cardiovascular or respiratory issues, very low or high blood pressure, certain psychiatric conditions, pregnancy, or any condition where heat, cold, or breath retention may be unsafe.
- You are responsible for consulting a healthcare professional before attending. Participation is voluntary and at your own risk. Our Events are not medical treatment or advice.
- You agree not to attend if you or any child you are responsible for has a contagious illness or is generally unwell in a way that could reasonably impact the safety or wellbeing of the group.
3) Assumption of Risk
You acknowledge that participation carries inherent risks, including dehydration, burns, fainting, heat exhaustion, heatstroke, cold shock response, slips or falls, insect bites, minor cuts or scrapes, muscle strains, illness, disease transmission, and mental or emotional stress. You accept full responsibility for these risks on your own behalf and, where applicable, on behalf of any child or young person you have booked for and authorised to attend.
4) Outdoor Access and Terrain
Access to wild sauna or outdoor Events is via public rights of way and natural terrain. Surfaces may be uneven, wet, muddy, or slippery, and may include steps, tree roots, inclines or proximity to open water. Appropriate outdoor footwear and caution are required. You are responsible for your own safety and that of any children you accompany en route to and from the Event location.
5) Participant Responsibilities
You agree to:
- Follow all safety briefings and instructions from our team.
- Hydrate appropriately and take breaks as needed.
- Use sauna stoves, heaters, ice baths, bodies of water, changing areas, tools, craft materials, and any equipment only as instructed.
- Not participate while intoxicated or under the influence of substances.
- Inform us of relevant medical conditions, allergies, additional needs, and medications for yourself and any child you are responsible for before the Event.
- Bring any personal medication you or a child may need (for example inhalers, EpiPens).
- Provide an emergency contact number at booking or check-in if requested.
Where you accompany a child, you remain responsible for their behaviour, supervision and welfare unless the Event listing clearly states it is a “drop-off” or supervised provision where our team assumes primary supervision during session times.
6) Medical, Emergencies, and Insurance
We do not provide medical, accident, or property insurance. You are solely responsible for arranging suitable insurance if desired (including for children in your care). In an emergency, we may arrange medical assistance and share necessary information with responders. You consent to us providing basic first aid and calling emergency services if reasonably required.
7) Personal Property
You are responsible for your belongings and those of any child in your care. We are not liable for loss, theft, or damage to personal property at any time, including in changing areas, outdoor spaces, or vehicles.
8) Release of Liability and Indemnity
To the fullest extent permitted by law, you release and discharge The Conscious Self Limited and its directors, officers, employees, volunteers, contractors, and agents from any claims arising out of your participation in an Event, including travel to and from the Event and presence at the Event location. You agree to indemnify us against claims brought as a result of your actions or omissions (or those of any child you are responsible for) that breach these Terms or our safety instructions.
Important legal carve-out (UK): Nothing in these Terms limits or excludes liability that cannot be limited or excluded by law, including liability for death or personal injury caused by our negligence, or for fraud or fraudulent misrepresentation.
9) Conduct and Right to Refuse Participation
We may refuse entry, remove, or stop participation without refund if you or any child in your care:
- ignore safety instructions,
- are disruptive, abusive, or unsafe,
- appear intoxicated or unfit to participate, or
- present a risk to yourself, themselves, or others.
Parents/guardians remain responsible for managing a child’s behaviour unless the Event is explicitly advertised as a supervised “drop-off” provision.
10) Bookings, Transfers, and Cancellations
- Specific cancellation, transfer, and refund rules are set out on each Event listing or confirmation email. Those terms apply in addition to these Terms.
- If we must change, postpone, or cancel an Event for safety, weather, access, staffing, safeguarding, or other operational reasons, we will offer options such as transfer or refund as described on the Event listing or confirmation.
- We are not responsible for any travel or accommodation costs you may incur if an Event is changed or cancelled.
11) Weather, Environment, and Force Majeure
Outdoor Events are subject to weather and environmental conditions. We may adjust activities, schedules, or locations to keep participants safe (for example shortening time in extreme temperatures, changing routes, or adapting activities). We are not liable for delays, changes, or cancellations caused by events outside our reasonable control (including severe weather, strikes, illness, emergencies, or public health restrictions).
12) Photography and Media
We may film or photograph Events for documentation and marketing.
- For adults, consent can be managed on arrival or via the booking form.
- For minors, explicit consent from a parent/legal guardian is required before any identifiable images are captured or used for marketing.
If you or your child prefer not to be included, tell a team member on arrival and we will take reasonable steps to accommodate. You must not capture or share images of others (especially children) who reasonably object or where their parent/guardian has not consented.
13) Data Protection
We process personal data in line with our Privacy Notice (see website or booking page). We only collect information necessary to run Events safely and legally, administer bookings, and, if you consent, send marketing updates. This may include relevant health, allergy and emergency contact details for children. You can opt out of marketing at any time.
14) Minors
Where minors are permitted, a parent or legal guardian must:
- attend or provide written consent as specified on the Event listing, and
- accept these Terms on the minor’s behalf.
Additional conditions:
- For family Events, children must be accompanied and directly supervised by a responsible adult at all times unless the Event is clearly described as a supervised, drop-off session.
- For drop-off or supervised children’s Events, parents/guardians must:
- complete all required consent and medical/allergy forms accurately,
- provide up-to-date emergency contact details,
- ensure a responsible adult is available for drop-off and prompt collection, and
- inform us in writing of any person authorised (or not authorised) to collect their child.
We reserve the right to require photo ID for collection if we deem it necessary for safeguarding. We may contact emergency services or social services if a child is not collected within a reasonable time and we cannot reach any emergency contacts.
15) Accessibility and Adjustments
We aim to be inclusive. Terrain, water access, and heat/cold elements can present barriers. Contact us before booking to discuss reasonable adjustments so we can advise on suitability and options, including for children with additional needs or disabilities. We will do what is reasonably practicable within the constraints of natural environments and group safety.
16) Safety Notices Specific to Heat and Cold
- Sauna/heat: leave immediately if dizzy, nauseous, faint, or unwell. Cool down gradually and hydrate. Children’s time in heat-based environments will be limited and monitored in line with age, health, and safety guidance.
- Cold-water/ice baths: enter slowly, control your breathing, and exit if you feel numbness, chest pain, dizziness, or panic. Never enter open water alone. Children may not be permitted in ice baths or open water unless specifically allowed and carefully supervised according to the Event description.
- Breathwork: do not practice breath holds in water, while driving, or in any unsafe environment. Adaptations may be used for children or those with specific needs.
17) Additional Terms for Events Involving Children and Young People
For Events specifically marketed for children, young people, or families (including “Conscious Kids” and similar):
- Safeguarding and Staff Checks
- We aim to ensure that staff and key facilitators working directly with children and young people hold appropriate checks (such as DBS checks) and follow our safeguarding procedures.
- We maintain a safeguarding policy and will act in line with this policy where any concerns are raised.
- Supervision Ratios
- We operate with supervision ratios that are appropriate to the age group, type of activity, and environment.
- In outdoor and wild settings, group sizes may be limited for safety and supervision reasons.
- Behaviour and Safety
- You agree that children will follow instructions and respect boundaries around fire, tools, water, plants, wildlife, and other participants.
- We may temporarily remove a child from an activity or ask for early collection if their behaviour creates a safety risk or significantly disrupts the group.
- Health, Allergies, and Additional Needs
- All health, allergy, and additional needs must be declared accurately on the booking and consent forms.
- We may decline participation or adapt activities where we reasonably believe we cannot meet a child’s needs safely in the given environment.
- Food, Foraging, and Environmental Hazards
- Foraging and tasting of wild plants/fruits, if offered, will be guided and supervised.
- Children will never be asked to eat anything they or their guardian are uncomfortable with.
- Parents/guardians remain responsible for advising us of any allergies and for ensuring their child avoids foods or plants that may cause a reaction.
- Lost Child / Missing Child Procedure
- We operate a reasonable lost child procedure which may include stopping activities, conducting a quick search of the immediate area, contacting the parent/guardian, and contacting emergency services if necessary.
- Parents/guardians must remain contactable by phone for the duration of any drop-off Event.
- Travel to and from Events
- Parents/guardians are responsible for arranging safe travel to and from Event locations for children, and for checking directions, parking arrangements, and pick-up points.
- We are not liable for any incident, delay or issue arising from travel arrangements that are outside our control.
18) Severability
If any term is held invalid or unenforceable, the remaining terms continue in full force and effect.
19) Governing Law
These Terms are governed by the laws of England and Wales. The courts of England and Wales have exclusive jurisdiction.
20) Contact
Questions about these Terms, safeguarding, or Event suitability:
Email: hello@theconsciousself.co.uk
Website: theconsciousself.co.uk